What is the difference between Starter and Professional?

Both are complete managed payroll. Professional adds a dedicated payroll contact, priority support, enhanced review before payroll runs, tax notice and custom reporting assistance, invoicing and payment collection, timesheets with a time clock and employee app, a second included state and two included special payroll runs a month.

Is VEA Payroll software or a managed service?

VEA Payroll is a managed payroll service. VEA helps businesses manage payroll processing and related payroll workflows rather than simply providing another payroll application for you to operate.

Does payroll frequency change the monthly subscription?

No. Weekly, biweekly, semimonthly and monthly regular payroll schedules use the same standard subscription formula.

Is direct deposit included?

Yes. Standard direct deposit is included in the core payroll service.

Yes. Standard W-2 processing is included.

Is there an onboarding fee?

Standard onboarding is $199. VEA may waive this fee for eligible founding Vermont customers during the launch period.

What if employees work in multiple states?

Starter includes 1 state and Professional includes 2. Each additional state is estimated at $25 per month.

Is the calculator a final quote?

No. The calculator provides an estimate based on the information entered. Final pricing is confirmed after VEA reviews the business's payroll requirements.

VEA Payroll

Managed payroll with straightforward pricing.

We help manage payroll processing, federal and Vermont payroll tax workflows, direct deposit, year-end payroll, and ongoing support.

Two service levels, one clear formula each. More than 100 employees? We build a custom package.

Estimate my payroll cost Talk to Payroll

No annual contract
Standard onboarding available
Vermont-focused service and support

Choose a service level.

Starter

Reliable managed payroll for small businesses with straightforward payroll needs.

$179/month

+ $14 per employee · $199 minimum

Estimate Starter

Managed payroll, any regular schedule
Federal and Vermont payroll tax workflows
Paystubs and W-2s
Standard support and onboarding
1 state included

With every plan

Every scheduled payroll run for you
Employees paid by direct deposit the next business day
Access to health benefits for your team
Books kept current without manual entry

+4 more — see everything included

Professional

Best for growing teams

Higher-touch payroll management with priority support, deeper review, and more included service.

$799/month

+ $21 per employee

Estimate Professional

Everything in Starter
Dedicated payroll contact
Priority support and enhanced review
Tax notice and custom reporting assistance
Invoicing and payment collection handled for you
Timesheets, time clock and employee app
2 states and 2 special runs a month included

With every plan

Every scheduled payroll run for you
Employees paid by direct deposit the next business day
Access to health benefits for your team
Books kept current without manual entry

+4 more — see everything included

Custom

For larger employers with more complex payroll, location, and support requirements.

Custom Pricing

For 100+ employees

Request Custom Pricing

Package sized to your workforce
Multi-state and multi-location payroll
Support built around your team

Estimate your payroll cost in under a minute.

Change anything below. The total updates as you go, with every line of the math shown.

Tell us about your payroll

Service level

Starter$179/mo + $14/employeeProfessional$799/mo + $21/employee

How many employees do you pay?

Employees and contractors paid through payroll. 1 to 500.

How often do you run payroll?

WeeklyEvery 2 weeksTwice monthlyMonthly

Your regular payroll schedule is included in this estimate.

Do you have employees in additional states?

Starter includes 1 state. Each additional state is $25/month.

Your estimated cost

$3,828/year estimated

Employees: 10
Payroll schedule: Every 2 weeks
States: Vermont
Service level: Starter

Monthly price breakdown
Starter base	$179
10 employees × $14	$140
Estimated monthly total	$319

Payroll processing
Federal payroll tax workflows
Vermont payroll tax workflows
Direct deposit
Employee payroll records and paystubs
Standard W-2 processing
Payroll support
Standard year-end payroll processing

Get started Talk to Payroll

Estimate — final pricing confirmed after VEA reviews your payroll requirements.

What Professional adds.

Both plans are complete managed payroll. Professional is the higher-touch service.

Starter and Professional compared
Feature	Starter$179/mo + $14/employee	Professional$799/mo + $21/employee
Managed payroll	Included	Included
Federal + Vermont workflows	Included	Included
Next-business-day direct deposit	Included	Included
Payroll support	Standard	Priority
Payroll contact	VEA team	Dedicated
Payroll review	Standard	Enhanced
States included	1	2
Special payroll runs	Paid as needed	2 included/month
Reporting	Standard	Enhanced
Bills paid by ACH	Included	Included
Invoicing and payment collection	Not included	Included
Timesheets, time clock, employee app	Not included	Included

Monthly price by team size
Employees	Starter	Professional
5	$249	$904
10	$319	$1,009
25	$529	$1,324
50	$879	$1,849
75	$1,229	$2,374
100	$1,579	$2,899
101+	Custom pricing

Before additional states or add-ons.

What every plan covers.

Payroll processing

Weekly, biweekly, semimonthly or monthly schedules
Payroll calculations
Multiple pay rates
Deductions
PTO handling
Payroll reporting

Payroll taxes

Federal payroll tax calculations
Federal payroll tax workflows
Federal deposits and filings where included in the service
Vermont payroll tax calculations
Vermont payroll tax workflows
Vermont deposits and filings where included in the service
Standard quarterly payroll filing workflows

Employees

Direct deposit
Employee payroll records
Digital paystubs
Standard W-2 processing
Standard year-end payroll records

VEA service

Payroll onboarding
Payroll review
Payroll support
Employee and payroll change assistance
Payroll issue coordination
Year-end payroll coordination

Included on every plan

Every scheduled payroll run for you
Employees paid by direct deposit the next business day
Access to health benefits for your team
Books kept current without manual entry
401(k) plans set up and run with payroll
Workers’ comp administration handled with payroll
Payroll and business reports prepared for you
Bills paid on schedule by ACH, at no extra cost

Software runs calculations. VEA helps run your payroll.

You are not buying another payroll app. VEA helps manage payroll for your business.

Your business
Hours, changes, new hires, questions.
VEA Payroll
The work a person does before anything is filed or paid.
- Review payroll
- Manage payroll processing
- Handle payroll changes
- Coordinate filings
- Resolve payroll issues
Payroll and tax infrastructure
Calculations, payments and filings, driven by VEA.
- Employees paid
- Tax agencies filed with

DIY payroll software

You operate the application
You catch what looks wrong
You chase the notice
You own the deadline

Managed payroll service

VEA operates the payroll
VEA reviews it before it runs
VEA coordinates the filings
VEA works the issue with you

No surprise fees.

Traditional payroll pricing can itemize these. Standard VEA service includes all of them.

$0Separate quarterly filing fee
$0Direct-deposit surcharge
$0Standard W-2 processing fee
$0Employee portal or paystub access fee
$0Percentage-of-payroll charge

Additional service pricing

Most businesses will not need these services. If they apply, you will know the price before work begins.

Additional state: $25/month
Additional special payroll: $25/run
Prior-quarter reconstruction: $99/quarter
Client-caused amended filing: $99
VEA-caused correction: $0
Printed or mailed payroll check: $7/check + postage
Complex payroll cleanup: Custom quote

Standard onboarding

$199 one time. The setup work that happens before your first payroll runs.

Employer payroll configuration
Employee setup
Pay schedules
Earnings configuration
Deduction configuration
Direct-deposit setup
Payroll tax configuration
Standard current-year migration
Initial payroll review

Pricing questions

Straight answers about what is included and what can cost more.

Your payroll specialist

Not covered here? Ask the person who would run your payroll. You get a straight answer before you sign anything.

Talk to Payroll

Starter is $179 per month plus $14 per employee, with a $199 monthly minimum. Professional is $799 per month plus $21 per employee, with no separate minimum. Employers with more than 100 employees receive custom pricing. Additional states and uncommon payroll services may add to the cost.

See your price, then talk to the people who would run your payroll.

Send us your estimate. We review your payroll setup and confirm the final price before anything starts.

Request a Payroll Quote Talk to a Payroll Specialist